b2ap3_thumbnail_managing-personal-time.pngIt is common to see project managers overwhelmed by the amount of work that lands on their desk and not being able to find enough time in a day to accomplish all that work. The moment the finalize a project report a new request comes asking for more information that will take a lot of work to get it organized. But the use of simple and effective time management techniques can help in getting more done each day. It will not only help manage the time more wisely, but can also help minimize stress and improve the quality of life.

Here are some tips project managers should consider in their day to day work:

Plan each day. Use a Project Log or Diary, and on the first day of the week write a to-do list of all the tasks assigned to you, write next to each item the date when the task is needed. This schedule of the daily activities will help minimize conflicts and last-minute rushes.

The 80:20 Rule

The Pareto Principle or the '80:20 Rule' says that typically 80% of effort focused on noncritical tasks generates only 20% of results. This means that the remaining 80% of results are achieved with only 20% of the effort on the critical tasks.  This simple rule explains that by prioritizing and selecting approximately 20% of the task on the to-do list you can achieve 80% of your work.